Staying Organized in Small Business
3/18/2016
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Small business can be a lot of work. There are tasks to delegate to each person, messages to answer and marketing to do daily. Not to
mention your social media presence and your public appearances. It doesn't have
to be stressful, however, if you take the time to efficiently organize your
small business. In essence, you are making it work for you and create passive
income. Here's helpful tips to do just that.
First, schedule out each minute of your day. There are
approximately 168 hours in a day, equating to roughly 10,080 minutes. How are
you spending it? Factor in everything. This includes your meal breaks,
sleeping, daily errands and when you run your children to daycare. Factor in
how much time you spend marketing your business, when you talk to business
clients and so forth. Each minute should be accounted for because this going to
help you fill in the gaps. It's also going to help you see how you can change
your working habits.
Another habit to start doing is to go paperless. There's no
need to send clients paper invoices or fax them through an out-dated fax
machine. Both these tasks can be completed directly through your CRM system.
You're going to find that you save money not only on paper but on energy. Since
anything uses energy when it's plugged into an outlet (even if it's not turned
on and being used), the printer will be one less appliance driving up that
cost. In addition, sell that shredder. You won't need it because you won't have
anything to shred as a paperless office.
On another note, you should consider buying your office
supplies in bulk. If you use a lot of pens, for instance, order them from
Amazon. They sell large quantities of office supplies at a discounted rate.
Almost all of their products are at a discount. And, if you spend over $50, you
get free shipping on your merchandise. Moreover, you may want to invest in
organizers for each desk. We each have that junk drawer in our desk where our
supplies disappear. With organizers this won't happen. It's an easy way to go
to your pens or supplies without having to worry about it.
You may also want to clean house. By this I don't mean clean
your actual house, but consider your online presence. Clean up your social
networks and remove old posts that aren't relevant anymore. Remove posts from
your blog that aren't attracting visitors. In addition, you may want to remove
those that have lost interest in your business all together. Start fresh and
organize everything, including your e-mail inbox. If you get a lot of spam,
consider putting a stronger spam filter on your e-mail. This is going to help
you be more organized in the long run.
Being organized in your small business is so refreshing. If
you're organized, then you're more relaxed. Try these techniques to get
organized and you're sure to take your business to the next level. It's worth
it.
"I have known that I needed help with my prospect follow ups and accountability for a while. As the CEO of my company, I have lots of tasks and big ideas, and I need to make sure my contacts didn't get neglected or pushed to the bottom of my "to do" list. AddressTwo has helped me stay organized, stay in touch, and stay on task. I would recommend it for anyone in sales, account management, customer relations--you name it. You need it." - Mel McMahon, CEO of Indiana Orginals
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